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Meeting Agendas and Minutes

NOTICE OF REGULAR MEETINGS OF THE ARROWHEAD FIRE PROTECTION DISTRICT FOR 2025

Notice is hereby given that the regular meetings for 2025 Board of Directors of the Arrowhead Fire Protection District in Gunnison County, Colorado, will be held at the Arrowhead Firehouse located at 2069 Spruce Road, Cimarron, Colorado, on the following dates:

  • January 10, 2025
  • March 14, 2025
  • April 11, 2025
  • May 9, 2025
  • June 13, 2025
  • July 11, 2025
  • September 12, 2025
  • October 10, 2025
  • November 14, 2025

A three-day notice will be given for any special meeting as required under Colorado law. All meetings begin at 1:00 PM and are open to the public. The forgoing notice will be sent to the Gunnison County Clerk and Recorders office for posting and will also be posted on the Arrowhead Fire Protection District website.

2025 Meeting Agendas and Minutes

July 11th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

July 11, 2025 1:00 p.m. 
@ The Firehouse
2069 Spruce Road 
Conference Dial-in Number 1-667-770-1677 
Participant Code: 478279#
 

AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes of June 13th 2025 meeting
  4. Treasurer's Report
  5. Fire Chief's Report
  6. New Business
    1. Pay stipend to Asst. Chief?
  7. Old Business
    1. Employee performance evaluation process
    2. Long Range Plan
    3. Evacuation Plan progress
    4. Sell Chiefs laptop
  8. General Discussion
    1. SDA manuals for new board member -  I have 1extra
    2. Other information from SDA Training in Salida (resolution for side by side) and recommendation for attorney
    3. Current insurance certificate showing crime insurance proof.
  9. Adjourn — Next Regular Meeting —September 12th, 2025
June 13th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

June 13, 2025 1:00 p.m. 
@ The Firehouse
2069 Spruce Road 
Conference Dial-in Number 1-667-770-1677 
Participant Code: 478279#


AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes from May 9th 2025 meeting
  4. Treasurer's Report
  5. “Ratify” Email meeting to purchase equipment (side by side) from reserves.
  6. Fire Chief's Report
  7. New Business
    1. Chief’s email re: company that charges clients for our svcs.
  8. Old Business
    1. Employee performance evaluation process
    2. Long Range Plan
    3. Evacuation Plan progress
    4. Sell Chiefs laptop
  9. General Discussion
    1. Margaret attending SDA training in Salida June 23rd
    2. SDA manuals for new board members
    3. Current insurance certificate showing crime insurance proof.
  10. Adjourn — Next Regular Meeting —July 11th, 2025
June 13th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

Date: June 13, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Margaret Henry (Chair), Deb Hoven (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief), David Terhune (board member), Jennifer Bedford (vice chair) and Norb (fire department)

  1. Determination of Quorum.  Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order. Vice Chair, Margaret Henry called the meeting to order June 13, 2025 @ 1:03 pm
     
  3. Approval of minutes from May 9, 2025, regular meeting.                                               
    Motion made by MaryAnn Cooper to accept minutes as presented with a second by Jennifer Bedford.
    Action: Motion approved
     
  4. Treasurer’s Report
    1. Hiring a bookkeeper
    2. Need to modify budget to account for purchase of Medical SXS
      Action: After discussion, accepted as presented. Continued discussion on hiring bookkeeping professionals at the next board meeting.
       
  5. AWM - 5/16/25 Purchase of new Medical Side By Side 2025 Can Am 
    Purchase price - $29,400
    Tracks Apache XT - $7,773.95
    3-year warranty - $3,030
    Dealer Prep $99
    Total $40,401.95

    Action: Vote approval unanimous for purchase
     
  6. Fire Chief’s Report
    1. Preparing for Evacuation Plan
    2. MCH packs with Forest Manager and $3,500 brought in for MCH placement to auxiliary placement
    3. Training June 16 & 17 for Wilderness First Aid, CPR and AED training – Expanded to community patrol and AML employees at their cost
    4. SCBA masks must be Fit Tested before the masks can be used by our firefighters – Looking into testing into Fit Testing with Lake City and Fire Training
    5. White Fire Truck license plate – needs to get a license plate for drive on public highway
    6. Dispatcher – Need to recruit a dispatcher
    7. August 10 – Neon Sky – Fundraiser concert @ firehouse & August 30 – Easy Jim – hosted by AML
      Action: After discussion accepted as presented.
       
  7. New Business
    1. Fire Chief email: company that charges clients for our services
      Discussion: Work in progress to determine if the board would like to move forward
       
  8. Old Business
    1. Employee performance evaluation process
      Discussion: Work in progress. Leave on the agenda for the next meeting.
    2. Long Range Plan
      Discussion: Work in progress. Leave on the agenda for the next meeting.
    3. Sell Chief’s Laptop 
      Motion made to sell laptop at $400 by Maryann Cooper with a second by Deb Hoven
    4. Evacuation Plan
      Discussion: Work in progress. Leave on the agenda for next meeting.
       
  9. General Discussion. 
    1. Margaret attending SDA training in Salida June 23, 2025
      Discussion: Can get a manual at training and excited to hear to information from meeting
    2. SDA manuals for new board member
      Discussion: 2 manuals are in the mail, and we can order more after July
    3. Current insurance certificate showing crime insurance proof
      Discussion: Requested certificate
       
  10. Adjourned: 1:52 pm.
    1. Next regular board meeting July 11, 2025, 1:00 pm
May 9th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda


May 9th, 2025 1:00 p.m.
@ The Firehouse
2069 Spruce Road Conference
Dial-in Number 1-667-770-1677
Participant Code: 478279#


AGENDA
 

  1. Determination of Quorum
  2. Call to Order
  3. New BOD member swearing in
  4. Appointment of new officers
  5. Approval of Minutes from April 11th 2025 meeting
  6. Treasurer's Report
    1. Hiring a bookkeeper
  7. Fire Chief's Report
  8. New Business
    1. Charging for AVPD services outside of AFPD area of service
      (Moved from General Discussion)
  9. Old Business
    1. AFPD property (not BS) Tabled from April 11th meeting
    2. Employee performance evaluation process
    3. Long Range Plan
    4. Sell Chief’s laptop
  10. Equipment Issues
    1. 800 Radio Licensing
  11. General Discussion
  12. Adjourn — Next Regular Meeting —June 13th, 2025
May 9th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes


Date: May 9, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Margaret Henry (vice chair), Ken Harbert (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief), David Terhune (prospective board member), Jennifer Bedford (prospective board member, and Deb Hoven (board member. 

  1. Determination of Quorum.  Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order. Vice Chair, Margaret Henry called the meeting to order May 9, 2025 @ 1:00pm
     
  3. New Board Member Swear in - Jennifer Bedford and David Terhune
     
  4. Appointment of New Officers 
    1. Chair - Margaret Henry
      Motion made self-nomination by Margaret Henry for Chair with a second by Deb Hoven
      Action: Motion approved
    2. Vice Chair & DEO Chair - Jennifer Bedford
      Motion made to nominate Jennifer Bedford for Vice Chair by David Terhune with a second by Deb Hoven
      Action: Motion approved
    3. Treasurer - Mary Ann Cooper
      Motion made by Deb Hoven to nominate Mary Ann Cooper as Treasurer with a second by Jennifer Bedford
      Action: Motion approved
    4. Secretary - Deb Hoven
      Motion made to self-nomination by Deb Hoven with a second by Mary Ann Cooper
      Action: Motion approved
    5. Appointment of Designated Election Official 
      Motion made to appoint Jennifer Bedford to DEO
      Action: Motion approved
       
  5. Approval of minutes from May 9, 2025, regular meeting.                                               
    Motion made by Deb Hoven to accept minutes as presented with a second by Jennifer Bedford.
    Action: Motion approved
     
  6. Treasurer’s Report
    1. Hiring a bookkeeper
    2. Tool budget line - take a look at allocations and future budget
    3. AED budget - $0 dollars left after last purchase
      Action: After discussion, accepted as presented. Continued discussion on hiring bookkeeping professionals at the next board meeting.
       
  7. Fire Chief’s Report
    1. Preparing Evacuation Plan
    2. Discussion on new Medical Side by Side - agreed to bring back as an AWM prior to next meeting if a vehicle is located that meets the needs of dept.
    3. Working with Gunnison on tower inspection
      Action: After discussion accepted as presented.
       
  8. New Business
    1. Charging for AVPD services outside of AFPD area of service
      Discussion: 1 mile outside of AFPD but Gunnison has been dispatching 5 miles out of jurisdiction.   Looking into reimbursement from Gunnison fire.  
      Action: After discussion, agreed to continue to pursue this fee structure investigation
       
  9. Old Business
    1. Employee performance evaluation process
      Discussion: Work in progress. Leave on the agenda for the next meeting.
    2. Long Range Plan
      Discussion: Work in progress. Leave on the agenda for the next meeting.
    3. Sell Chief’s Laptop
      Discussion: Still for sale. Leave on the agenda for the next meeting.
       
  10. Equipment Issues
    1. 800 radio licenses 
      Discussion: Licensing completed; invoice should be in the mail
       
  11. General Discussion. 
    1. AIA Patrol radios (6) and these are under the FireHouse radio license
       
  12. Adjourned: 3:08 pm.
    Next regular board meeting June 13, 2025, 1:00pm
April 11th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda


April 11th, 2025 1:00 p.m.
@ The Firehouse
2069 Spruce Road Conference
Dial-in Number 1-667-770-1677
Participant Code: 478279#
 

AGENDA

 

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes from March 14th , 2025 meeting
  4. Treasurer's Report
    1. Hiring a bookkeeper
  5. Fire Chief's Report
  6. New Business
    1. Payment to Kirk Bonner for website work
    2. Long range plan
    3. AFPD property (not BS)
    4. Cancellation of election
  7. Old Business
    1. One Drive for Chief Jenn’s laptop/new laptop
    2. Employee performance evaluation process
  8. Equipment Issues
    1. 800 Radio Licensing
  9. General Discussion
  10. Adjourn — Next Regular Meeting —May 9th, 2025
April 11th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

 

 

Date: April 11, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Jim Matteson (chair), Margaret Henry (vice chair), Ken Harbert (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief), David Terhune (prospective board member), by phone, Deb Hoven (board member), Kirk Bonner (web site liaison). 

  1. Determination of Quorum.
    Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.
    Chair, Jim Matteson called the meeting to order April 11, 2025 @ 1:03pm
     
  3. Approval of minutes from March 14, 2025, regular meeting.
    Motion made by Ken Harbert to accept minutes as presented with a second by Mary Cooper.
    Action: Motion approved
     
  4. Treasurer’s Report
    1. Hiring a bookkeeper
      Action: After discussion, accepted as presented. More discussion on hiring bookkeeping professionals at the next board meeting.
       
  5. Fire Chief’s Report
    Action: After discussion accepted as presented.
     
  6. New Business
    1. Payment to Kirk Bonner for website work
      Action: After discussion a motion was made by Margaret Henry to add a line item on the Income, Spending report for website maintenance and funding it from the contingency in the amount of $1500.00. Second by Deb Hoven. Motion approved.   Note: No payment made to Kirk Bonner at this time.
       
    2. Long Range Plan
      Discussion: This is a work in progress. More on this subject at future board meetings.
       
    3. AFPD property (not BS)
      Discussion: The possibility of acquiring the lot next to the current fire house from the AIA for a future fire house. Further discussion on this at future meetings.
       
    4. Cancelation of election.
      Discussion: cancelation procedure in progress.
       
  7. Old Business
    1. One drive for Chief Jenn’s laptop/new laptop
      Discussion: One Drive installed on Jenn’s personal laptop. 
      Dell laptop purchased for Jenn’s use to be cleaned of AFPD files and sold.
       
    2. Employee performance evaluation process.
      Discussion: Work in progress. Leave on the agenda for the next meeting.
       
  8. Equipment Issues
    1. 800 radio licenses 
      Discussion: Jennifer obtained CCNC licensing for 800 radios and is working on updating the license for VHF first responder’s radios
       
  9. General Discussion. 
    Discussion: The Possibility of charging for AVFD emergency response outside of Arrowhead Fire Protection District boundaries.
     
  10. Adjourned: 2:37 pm.
    Next regular board meeting May 9, 2025, 1:00pm
     
March 14th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda 

March 14th, 2025 1:00 p.m. @ The Firehouse 2069 Spruce Road 

AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes from January 10th , 2025 meeting
  4. Treasurer's Report
  5. Fire Chief's Report
  6. New Business
    1. One Drive for Chief Jenn’s laptop
  7. Old Business
    1. Employee performance evaluation process
    2. Blue truck title. (The agenda item that will never die).
    3. SIPA
    4. Preparation for upcoming election
    5. Fire Department utilization cost
  8. Equipment Issues
    1. 800 Radio Licensing
  9. General Discussion
    1. Hayden Fresques. Need parental consent.
  10. Adjourn — Next Regular Meeting —April 11th, 2025
  11. Conference Dial-in Number 1-667-770-1677 Participant Code: 478279#
March 14th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes


Date: March 14, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Jim Matteson (chair), Margaret Henry (vice chair), Ken Harbert (secretary), Mary Cooper (treasurer), Deb Hoven (board member), Jennifer Bonner (AVFD fire chief) Kirk Bonner (web site liaison), Jennifer Bedford. (prospective board member), by phone, Norb Stracker (first responder).

  1. Determination of Quorum.
    Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.
    Chair, Jim Matteson called the meeting to order March 14, 2025 @ 1:04pm
     
  3. Approval of minutes from January 10, 2024, regular meeting.
    Motion made by Ken Harbert to accept minutes as presented with a second by Deb Hoven.

    Action: Motion approved

    Note: Agenda Change (treasures report to follow #5 New Business)
     
  4. Chief’s Report 

    Action: After discussion, accepted as presented.
     
  5. New Business
    1. One Drive, Chief’s laptop
       
    2. Discussion: Chief Jennifer expressed her dislike for the Window’s base laptop and her desire to upgrade to an Apple based laptop. Kirk stated that he would investigate creating access to the One Drive files for board members. 
       
  6. Treasures Report: Mary pointed out the large increase in the electric bill. 
    Discussion: Increase may be due to the thermostat setting in the equipment bay. Thermostat in bays were set to a lower temperature to see if that drops the monthly electric charges. Mary also stressed the need to engage with a professional bookkeeping entity for the AFPD.

    Action: After discussion, accepted as presented.
     
  7. Old Business
    1. Employee performance evaluation process.  Work in Progress
       
    2. Blue fire truck title.
      Action: Title assigned to AIA. (remove line item from agenda)
       
    3. SIPA (new ADA compliant web site grant)
      Discussion: Kirk Bonner gave a brief update on our new ADA compliant web site and some of the additions and upgrades and plans for additional items to the website. Margaret suggested that we find a way to pay Kirk for the hours of work he has put in to get our ADA compliant website operational. More discussion is needed on this issue at future meetings.
       
    4. Preparations for the upcoming election May 6, 2025. 
      Discussion: Margaret Henry stated that she had only received one response to the Call for Nominations for two board seats in the upcoming election. Therefor the May 6th, 2025, Election for AFPD board members will be canceled.  AFPD is still seeking one additional board member to fill vacant seats.
       
    5. Fire Department utilization cost
      Discussion: Deb Hoven and Chief Jennifer are compiling numbers to give the board a perspective on actual cost per call that AVFD responds to. More on this issue at the next board meeting.
       
  8. Equipment Issues
    1. 800 radio licenses 
      Discussion: Jennifer is working on obtaining licensing for the 800 radios. Work in progress. Updates at the next board meeting.
       
  9. General Discussion. 
    1. Haden Fresques
      Discussion: Mary Cooper checked with the AFPD insurance carrier if there would be any restrictions on Hayden participation on the AVFD and found none. AFPD board would request parental consent for Haden’s participation with the AVFD
       
  10. Adjourned: 3:00 pm.
    1. Next regular board meeting April 11, 2025, 1:00pm
January 10th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

January 10th, 2025 1:00 p.m. @ The Firehouse 2069 Spruce Road

AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes from November 8th , 2024 meeting
  4. Treasurer's Report
  5. Fire Chief's Report
  6. New Business
    1. Approval of 2025 Budget and related Resolutions
  7. Old Business
    1. Employee performance evaluation process
    2. Blue truck title
    3. Shultz land grant
    4. SIPA
  8. Equipment Issues
  9. General Discussion
    1. Fire Department utilization cost
    2. Hayden Fresques
  10. Adjourn — Next Regular Meeting —March 14th, 2025
  11. Conference Dial-in Number 1-667-770-1677 Participant Code: 478279#
January 10th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

 

Date: January 10, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting
Attendees: @ Firehouse:  Jim Matteson (chair), Margaret Henry (vice chair),) Ken Harbert (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief) Kirk Bonner (web site liaison), by phone, Deb Hoven (board member)), Norb Stracker (first responder). 

  1. Determination of Quorum.
    Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.
    Chair, Jim Matteson called the meeting to order January 10, 2025 @ 1:00pm
     
  3. Approval of minutes from November 8, 2024, regular meeting.
    Motion made by Margaret Henry to accept minutes as presented with a second by Mary Cooper 
    Action: Motion approved
     
  4. Treasurer’s Report
    Action:  After discussion, accepted as presented.
     
  5. Chief’s Report 
    Action: After discussion, accepted as presented.
     
  6. New Business
    1. Approval of 2025 Budget and related resolution’s
      Motion to approve 2025 Budget as presented made by Margaret Henry with a second by Deb Hoven 
      Action: Motion approved

      Resolution’s, 
      #2025-1 Arrowhead Fire Protection District Resolution to Adopt Budget 
      #2025-2 Arrowhead Fire Protection District Resolution to Appropriate Sums of Money
      #2025-3 Arrowhead Fire Protection District Resolution to Set Mill Levies for Budget year 2025
      Motion to adopt Resolutions 2025-1,2025-2, and 2025-3 made by Ken Harbert with a second by Mary Cooper 
      Action: Resolutions adopted
       
    2. Resolution for posting meeting agenda.
      #2025-4 Arrowhead Fire Protection District Resolution to Post Meeting Agendas
      Motion to adopt resolution 2025-4 made by Margaret Henry, Second by Mary Cooper 
      Action: Resolution adopted
       
    3. Preparation for upcoming election.
      Discussion: Steps and procedures in preparation to fill two vacant AFPD board seats on May 6, 2025, election.
       
  7. Old Business
    1. Employee performance evaluation process.  Work in Progress
       
    2. Blue fire truck title.
      Discussion: The title can be obtained with the approval of November 2024 meeting minutes. Ken Harbert will apply for a duplicate title from Gunnison County.
       
    3. BS Land Grant, On hold. Remove from agenda.
       
    4. SIPA (new ADA compliant web site grant)
      Discussion:  Kirk Bonner updated the progress of the new ADA compliant web site. They are just finishing migrating the applicable documents from the old web site to the new site. The new site is up and running with a few minor adjustments to be made.  
       
  8. Equipment Issues
    Discussion: None currently. Jennifer is working on licensing for the 800 radios.
     
  9. General Discussion. 
    1. Fire house utilization cost
      Discussion: Work in progress. Move item to Old Business on next agenda
       
    2. Hayden Fresques.
      Discussion: Mary Cooper checked with the AFPD insurance carrier if there would be any restrictions on Hayden participation on the AVFD and found none. AFPD board would request parental consent for his participation with the AVFD
       
  10. Adjourned: 3:35 pm. Next regular board meeting March 14, 2025, 1:00pm
     

 

2024 Meeting Agendas and Minutes

2023 Meeting Minutes

Arrowhead Fire Protection District

2069 Spruce Road
Cimarron, Colorado 81220

Firehouse: (970) 862-8330
avfdchief2023@gmail.com

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