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Meeting Agendas and Minutes

NOTICE OF REGULAR MEETINGS OF THE ARROWHEAD FIRE PROTECTION DISTRICT FOR 2026

Notice is hereby given that the regular meetings for 2026 Board of Directors of the Arrowhead Fire Protection District in Gunnison County, Colorado, will be held at the Arrowhead Firehouse located at 2069 Spruce Road, Cimarron, Colorado on the following dates:

  • January 16, 2026
  • March 13, 2026
  • April 10, 2026
  • May 8, 2026
  • June 12, 2026
  • July 10, 2026
  • September 11, 2026
  • October 9, 2026
  • November 13, 2026

A three-day notice will be given for any special meeting as required under Colorado law.  All meetings begin at 1:00 p.m. and are open to the public.  The forgoing notice will be sent to the Gunnison County Clerk and Recorders office for posting and will also be posted on the Arrowhead Fire Protection District website (https://afpd.colorado.gov/)

2026 Meeting Agendas and Minutes

January 16th, 2026 Agenda

Arrowhead Fire Protection District Meeting Agenda

January 16, 2026 1:00 p.m. 
@ The Firehouse 2069 Spruce Road 
Conference Dial-in Number 1-667-770-1677 Participant Code: 478279#

AGENDA

  1. Call to Order
  2. Determination of Quorum
  3. Approval of Minutes of November 14th, 2025 meeting
  4. Resignation of Mary Ann Cooper, Board Director and Treasurer
  5. Board vacancy – Discussion regarding a replacement Board Director and possible appointment
  6. Treasurer’s Report
  7. Fire Chief’s Report
  8. New Business
    1. Approval of 2026 Budget and related resolutions
  9. Old Business
    1. Remediation service for website posting, approved in budget
    2. Signed engagement letter for attorney
    3. Mill Levy increase process
  10. General Discussion
  11. Adjourn – Next Regular Meeting – March 13, 2026

2025 Meeting Agendas and Minutes

November 14th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

November 14, 2025 1:00 p.m. 
@ The Firehouse 2069 Spruce Road 
Conference Dial-in Number 1-667-770-1677 Participant Code: 478279#

AGENDA

  1. Call to Order
  2. Determination of Quorum
  3. Approval of Minutes of Oct 24th, 2025 meeting
  4. Budget discussion
  5. Hearing for approval and adoption of 2026 Budget and related Resolutions
  6. Treasurer's Report
  7. Fire Chief's Report
  8. New Business
    1. Remediation Service for website posting documents – Kirk Bonner
  9. Old Business
    1. Mill Levy Increase process
  10. General Discussion
    1. Roll of Board members
  11. Adjourn - Next Regular Meeting —January 9, 2026
November 14, Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes
Final Approved Minutes
 

Date: November 14, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Margaret Henry (Chair), Jennifer Bedford (vice chair), Deb Hoven (secretary),  David Terhune (board member) and Jennifer Bonner (AVFD fire chief). Mary Ann Cooper (treasurer), was an approved absence

  1. Determination of Quorum.  Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.  Chair, Margaret Henry called the meeting to order at 1:25pm
     
  3. Approval of minutes from October 24, 2025, regular meeting.                                               
      Action: Motion to accept by Jennifer Bedford and seconded by David Terhune.
     

  4. 2026 Budget Hearing –
    Action: Motion to approve budget as presented noting utilization of reserve fund available Action to Accept by Deb Hoven and seconded by Jennifer Bedford; accepted unanimously

    Special note to include email from MaryAnn Cooper:

    Mary Cooper <afpdmac23@gmail.com>
    Thu, Nov 13, 2025, 11:56 AM
    to Margaret, me, dwjterh, jennbedford2013

    Hello,

    I am making a formal request via this email that the minutes of the November 2025 AFPD Board meeting clearly reflect that I, Mary Ann Cooper, AFPD Board member and Treasurer DID NOT have input nor recommendation regarding the 2026 Budget that I expect to be presented at the November meeting.

    I invested dozens and dozens of hours, based on being appointed by the AFPD Board of Directors to be prepared to present a budget that follows the Colorado Revised Statues governing Special Districts. Unknown to me, a separate budget was being developed.

    After this dedication of time and gathering of vital information regarding the fiduciary obligations of the APFD, I was informed that the Board President and Fire Chief had chosen to disregard the appointment of the Treasurer as the party responsible for budget development and had prepared their version of a budget to be presented at the November meeting.

    Therefore, the November meeting minutes need to clearly reflect the process that was used to prepare the presented budget and that I, Mary Ann Cooper, Treasurer, had no role in the decisions made in the preparation of the 2026 budget and that my appointment as the party responsible for budget preparation and presentation was ignored and circumvented and that I accept no responsibility for the Arrowhead Fire Protection District budget in any way whatsoever.

    Respectfully,--
    Mary Ann Cooper, Treasurer
    Arrowhead Fire Protection District
    afpdmac23@gmail.com
    970-862-8210 (land line)
    970-210-5597 (cell)
     

  5. Treasurer’s Report
    1. Financial reports reviewed and accepted
      Action: After discussion, accepted as presented.
       
  6. Fire Chief’s Report
    1. Medical calls – 1 call since last meeting and no house calls.
    2. Fire Chief and Board member David Terhune related to fire hydrant maintenance and water use for Firefighter training.  Evergreen Lake Company (ELC) has asked that no training using hydrants occur in May, June and July (this is when most of team are on the mountains).  ELC has asked AVFD to consider a grant for water tank.  
    3. Tour scheduled for the River Campaign Organization – Arrowhead selected as one of three Gunnison County – Project titled:  Assessment of community in its current state for wildfire mitigation.
    4. Shutters are installed by Steve G. and Ken H.
    5. White truck repair for broken pipe
    6. New owner has joined fire team – Welcome Whitney Ward
    7. Employee paperwork completed for Asst. Fire Cheif payment for 2025
      Action: After discussion accepted as presented.
       
  7. New Business
    1. Remediation Service for website posting documents – Kirk Bonner presentation/update.
      Discussion: Work in progress and update will come in January
       
  8. Old Business
    1. Mill Levy Increase process – discussion started with attorney
    2. Election committee officer to take the lead and working with Chairman
      Discussion: Work continues and continue discussion next meeting.
       
  9. General Discussion.  
    1. Roll of Board members
    2. Arrowhead Snowmobile Club has asked if the AFPD would like to be included on special use permit for potential summer poker run fundraiser.
      Discussion – Work in progress
       
  10. Adjourned: 
    Next regular board meeting January 16, 2025, 1:00 pm

 

October 24th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

October 24, 2025 1:00 p.m. 
@ The Firehouse 2069 Spruce Road 
Conference Dial-in Number 1-667-770-1677 Participant Code: 478279#

AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes of Sept 12th, 2025, meeting
  4. Treasurer's Report
  5. Fire Chief's Report
  6. New Business
    1. Presentation of 2026 Budget
    2. Prioritize Mill Levy Increase Nov. 2026?
  7. Old Business
    1. Pay Assistant Fire Chief?
    2. Meeting with Evergreen Water Comp
    3. Winter plan for:
      1. Fire Chief job description and evaluation process
      2. Strategic Plan
      3. Fire Chief’s Evacuation Plan
  8. General Discussion
  9. Adjourn - Next Regular Meeting —November 14, 2025
October 24th, Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

Date: October 24, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Margaret Henry (Chair), Jennifer Bedford (vice chair), Mary Ann Cooper (treasurer), David Terhune (board member) and Jennifer Bonner (AVFD fire chief). Deb Hoven (secretary) was an approved absence

  1. Determination of Quorum.  Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.  Chair, Margaret Henry called the meeting to order at 1:03pm
     
  3. Approval of minutes from September 2025, regular meeting.                                               
    Action: After discussion and changes made – accepted as presented with changed
     
  4. Treasurer’s Report
    1. Financial reports reviewed and accepted
    2. Discussion on capital expense SXS
      Action: After discussion, accepted as presented.
       
  5. Fire Chief’s Report
    1. Medical calls – 2 calls since last meeting and no house calls.
    2. LZ training 10/7 – 25 attendees with Care Flight – APFD now can call directly if needed.
    3. Hot Box training in LC 11/1 – Steve G. Todd R. and Jeff P attended training
    4. 2026 Budget 911 - $5,000 plus calls – budget $6,000.
    5. Firehouse bathroom vanities and sinks installed.
    6. Shutters are currently made by Steve G. and Ken H.
    7. New kitchen fridge donated by community.
    8. FC recert EMT – awaiting Gunnison County sign off.
    9. ISO Rating 9
    10. Auxiliary purchased another Roto cap for Med 2 SXS
    11. $995 donation for Starlink – Discussion related to board approval for all donated items.
    12. Discussion on all donations to be made directly to auxiliary and APFD will purchase capital items in the future.
    13. Concern with Nordic Trak expansion and first responder call.
    14. Budget work with Treasurer
    15. Insurance company meeting - work in progress
    16. Winter preparation with equipment.
    17. Maintenance shed lease included in AIA firehouse lease – exploration with AIA.
      Action: After discussion accepted as presented.
       
  6. New Business
    1. Presentation 2026 Budget – Determination made to work on budget and present/finalize in November.
    2. Prioritize Mill Levy Increase Nov. 2026 – 
      Current mill levy 4.5 mills – produces $86k.  Current mill levy does not cover annual expenses for the operating dollars needed for general operations of fire department.  Board agrees we need an attorney to investigate feasibility.  Minimum of $10k expense to pursue.
    3. Firehouse Lease with AIA amendment – taking off the agenda at this moment.  
      Discussion: Work in progress and remove Firehouse lease amendment.
       
  7. Old Business
    1. Official hiring/Salary Assistant Fire Chief 
      Discussion: Approved as budgeted
    2. Meeting with Evergreen Water Company
      Discussion: Set for 10/29
    3. Winter plan for:
      1. Fire Chief job description and evaluation process
      2. Strategic Plan
      3. Fire Chief’s Evacuation Plan
        Discussion: Work continues and continue discussion next meeting.
         
  8. General Discussion.
    1. DOLA discussion
    2. Website updates
    3. Transparency notice
      Discussion – Work in progress
       
  9. Adjourned:
    1. Next regular board meeting November 14, 2025, 1:00 pm
September 12th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

Sept 12, 2025 1:00 p.m. 
@ The Firehouse
2069 Spruce Road Conference Dial-in Number 1-667-770-1677 Participant Code: 478279#

AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes of July 11th, 2025, meeting
  4. Treasurer's Report
    1. Hiring a bookkeeper
    2. Meeting with insurance agent to review policy
  5. Fire Chief's Report
  6. New Business
    1. Firehouse lease with AIA
    2. Meeting with Evergreen Water Company
    3. Complaint lodged on Auxiliary Fire Dept concert fundraiser.
  7. Old Business
    1. Review Needs Assessment and Priorities created by AVFD on July 22
    2. Review of DRAFT job descriptions and Evaluation for Fire Chief
    3. Pay Assistant Fire Chief?
    4. Long Range Plan
    5. Evacuation Plan
  8. General Discussion
    1. Margaret not available for October 10th meeting.
  9. Adjourn — Next Regular Meeting —October 10, 2025
September 12th, Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

Date: September 12, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Margaret Henry (Chair), Deb Hoven (secretary), Jennifer Bonner (AVFD fire chief), David Terhune (board member), and Jennifer Bedford (vice chair).  Mary Ann Cooper (treasurer) was an approved absence.

  1. Determination of Quorum.  Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.  Chair, Margaret Henry called the meeting to order September 12, 2025
     
  3. Approval of minutes from July 2025, regular meeting.                                               
    Motion made by David Terhune to accept minutes as presented with a second by Deb Hoven.
    Action: Motion approved
     
  4. Treasurer’s Report
    1. Financial reports reviewed and accepted
    2. Balance Sheet creation
      1. Operating versus Capital funding
    3. Bookkeeper – decision to not hire a bookkeeper currently – removing from old business
    4. Postpone of insurance company presentation on liability coverage for better board understanding.
    5. Discussion on Shutter replacement at firehouse – Fire Chief will prepare a detailed invoice to submit to AIA for shared cost reimbursement.
    6. Can Am Medical SXS TRAX purchase – Auxiliary has raised the money to cover the purchase – FC to work with auxiliary on obtaining the reimbursement check.
      Action: After discussion, accepted as presented.
       
  5. Fire Chief’s Report
    1. Medical calls – Five medical calls  
    2. White Fire Truck – Needs winterized before going to Montrose in the future – David Terhune completed work
    3. Webinars completed on new reporting system
    4. New tools purchased for firehouse
    5. Wildfire council participation and preparation.
    6. AED replacement with battery to replace the missing AED.
    7. Fundraising – Concert $5100 and Bingo $700.
    8. Recommendation given to auxiliary to purchase new table for flea market.
    9. Radio license obtained and new 800 radio in CB for programming.
    10. Lake City extraction training – 5 fire department team members - $125pp
    11. Potential medical director – Melissa new volunteer.
    12. Asst. Fire Chief responded to 13 calls during the stage II fire ban – discussion related to documentation protocol moving forward.
    13. Fire staff training on Ponderosa – Bob Hernandez approved training prior to date.  During training Lucia Lebon owner called and wanted training stopped as it was disrupting water service.
    14. Hydrant failed during training – need meeting with water department and inspection reports of all hydrants.  Margaret will make the call to inquire about hydrant inspection.
    15. Request for new sinks in both restrooms for the firehouse.
      Action: After discussion accepted as presented.
       
  6. New Business
    1. Firehouse lease with AIA – AIA is submitting an update lease with new language related to use of facilities and properties.
    2. Evergreen Water Company Meeting – Need a meeting with Fire Chief and at least one AFPD board member.
    3. Concerned phone call related to fundraiser event at firehouse – from Lucia Lebon to Margaret Henry, Chair.  
      Discussion: Work in progress
       
  7. Old Business
    1. Review Needs Assessment and Priorities created by AVFD on July 22.
      Discussion: Assessment sent to all board members. Keep on agenda for the next meeting.
    2. Draft Fire Chief job descriptions and evaluations
      Discussion – Need feedback on proposed documents from all board members. Keep on agenda for the next meeting.
    3. Pay Assistant Fire Chief
      Discussion – This topic is “on hold” for this meeting.
    4. Long Range Plan – 
      Discussion: This is the strategic plan that is being developed based off needs assessment.  Keep on agenda for the next meeting.
    5. Evacuation Plan
      Discussion: Work in progress. Keep on agenda for the next meeting.
       
  8. General Discussion.  
    1. Margaret not available for October 10, 2025 
      Discussion – Reschedule next meeting to October 24, 2025.
       
  9. Adjourned:
    1. Next regular board meeting October 24th, 2025, 1:00 pm
July 11th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

July 11, 2025 1:00 p.m. 
@ The Firehouse
2069 Spruce Road 
Conference Dial-in Number 1-667-770-1677 
Participant Code: 478279#
 

AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes of June 13th 2025 meeting
  4. Treasurer's Report
  5. Fire Chief's Report
  6. New Business
    1. Pay stipend to Asst. Chief?
  7. Old Business
    1. Employee performance evaluation process
    2. Long Range Plan
    3. Evacuation Plan progress
    4. Sell Chiefs laptop
  8. General Discussion
    1. SDA manuals for new board member -  I have 1extra
    2. Other information from SDA Training in Salida (resolution for side by side) and recommendation for attorney
    3. Current insurance certificate showing crime insurance proof.
  9. Adjourn — Next Regular Meeting —September 12th, 2025
July 11th, Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

Date: July 11, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Margaret Henry (Chair), Deb Hoven (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief), David Terhune (board member), Jennifer Bedford (vice chair) and Norb Stracker (fire department)

  1. Determination of Quorum.  Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.  Chair, Margaret Henry called the meeting to order July 11, 2025 @ 1:07 pm
     
  3. Approval of minutes from June 13, 2025, regular meeting.                                               
    Motion made by Deb Hoven to accept minutes as presented with a second by David Terhune.
    Action: Motion approved
     
  4. Treasurer’s Report
    Hiring a bookkeeper – August meeting with our Audit Company
    Action: After discussion, accepted as presented. Continued discussion on hiring bookkeeping professionals at the next board meeting.
     
  5. Fire Chief’s Report
    1. Preparing for Evacuation Plan
      1. Continue to work with Gunnison County evacuation plan
      2. Work with AIA board on Three Fish Road access for evacuation
    2. White Fire Truck – Needs winterized before going to Montrose in the future
    3. Middle of June – Major Medical Call and Sheriff call at the same time
    4. Medical Training completed – Wilderness Training, CPR, AED – 14 Fire Department personnel attended, 2 lodge employees, and AIA patrol employees
    5. MCH placed for 43 owners
    6. Fire Chief assisted forest manager in MCH/ACE packs
    7. Bingo fundraiser – monthly
    8. Fundraiser August 10, 2025 – Neon Sky Band
    9. Camper on Alpine with firepit in contained equipment
    10. Response (Jurisdiction) Area
      1. Need protocol on responding area
    11. Gunnison Emergency Response – FC in communication with area fire departments related to fires surrounding area.
    12. Discuss on Fire Band protocol and Red Flag warnings
      1. Process developed and approved for Red Flag warnings – FC will develop formal protocol
    13. Spoke to AIA related to removal and shortening of pole off Lake Rd by landing zone
    14. FC to develop protocol on partnership with Patrol with response
    15. 8/18 – 8/26 – Fire Chief is off mountain
      Action: After discussion accepted as presented.
       
  6. New Business
    1. Formalize job description and employment paperwork for Asst. Fire Chief 
      Review draft of job description
    2. Needs Assessment and Grant Opportunities 
      Discussion: Work in progress to determine if the board would like to move forward
       
  7. Old Business
    1. Employee performance evaluation process
      Discussion: Jen Bedford is leading this task.  Will have draft emailed to board prior to next meeting.  Leave on the agenda for the next meeting.
    2. Long Range Plan
      Discussion: Sent 2019 plan to all board members. Leave on the agenda for the next meeting.
    3. Sell Chief’s Laptop – 
      Motion made to sell laptop at $400 by Maryann Cooper with a second by Deb Hoven
    4. Evacuation Plan
      Discussion: Work in progress. Leave on the agenda for the next meeting.
       
  8. General Discussion.
    1. SDA manuals for new board member -  
    2. Other information from SDA Training in Salida (resolution for side by side) and recommendation for attorney
    3. Current insurance certificate showing crime insurance proof.
    4. MaryAnn to invite insurance agent to attend next board meeting to overview policy
  9. Adjourned: 3:00 pm.
    1. Next regular board meeting September 12th, 2025, 1:00 pm
June 13th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

June 13, 2025 1:00 p.m. 
@ The Firehouse
2069 Spruce Road 
Conference Dial-in Number 1-667-770-1677 
Participant Code: 478279#


AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes from May 9th 2025 meeting
  4. Treasurer's Report
  5. “Ratify” Email meeting to purchase equipment (side by side) from reserves.
  6. Fire Chief's Report
  7. New Business
    1. Chief’s email re: company that charges clients for our svcs.
  8. Old Business
    1. Employee performance evaluation process
    2. Long Range Plan
    3. Evacuation Plan progress
    4. Sell Chiefs laptop
  9. General Discussion
    1. Margaret attending SDA training in Salida June 23rd
    2. SDA manuals for new board members
    3. Current insurance certificate showing crime insurance proof.
  10. Adjourn — Next Regular Meeting —July 11th, 2025
June 13th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

Date: June 13, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Margaret Henry (Chair), Deb Hoven (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief), David Terhune (board member), Jennifer Bedford (vice chair) and Norb (fire department)

  1. Determination of Quorum.  Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order. Vice Chair, Margaret Henry called the meeting to order June 13, 2025 @ 1:03 pm
     
  3. Approval of minutes from May 9, 2025, regular meeting.                                               
    Motion made by MaryAnn Cooper to accept minutes as presented with a second by Jennifer Bedford.
    Action: Motion approved
     
  4. Treasurer’s Report
    1. Hiring a bookkeeper
    2. Need to modify budget to account for purchase of Medical SXS
      Action: After discussion, accepted as presented. Continued discussion on hiring bookkeeping professionals at the next board meeting.
       
  5. AWM - 5/16/25 Purchase of new Medical Side By Side 2025 Can Am 
    Purchase price - $29,400
    Tracks Apache XT - $7,773.95
    3-year warranty - $3,030
    Dealer Prep $99
    Total $40,401.95

    Action: Vote approval unanimous for purchase
     
  6. Fire Chief’s Report
    1. Preparing for Evacuation Plan
    2. MCH packs with Forest Manager and $3,500 brought in for MCH placement to auxiliary placement
    3. Training June 16 & 17 for Wilderness First Aid, CPR and AED training – Expanded to community patrol and AML employees at their cost
    4. SCBA masks must be Fit Tested before the masks can be used by our firefighters – Looking into testing into Fit Testing with Lake City and Fire Training
    5. White Fire Truck license plate – needs to get a license plate for drive on public highway
    6. Dispatcher – Need to recruit a dispatcher
    7. August 10 – Neon Sky – Fundraiser concert @ firehouse & August 30 – Easy Jim – hosted by AML
      Action: After discussion accepted as presented.
       
  7. New Business
    1. Fire Chief email: company that charges clients for our services
      Discussion: Work in progress to determine if the board would like to move forward
       
  8. Old Business
    1. Employee performance evaluation process
      Discussion: Work in progress. Leave on the agenda for the next meeting.
    2. Long Range Plan
      Discussion: Work in progress. Leave on the agenda for the next meeting.
    3. Sell Chief’s Laptop 
      Motion made to sell laptop at $400 by Maryann Cooper with a second by Deb Hoven
    4. Evacuation Plan
      Discussion: Work in progress. Leave on the agenda for next meeting.
       
  9. General Discussion.
    1. Margaret attending SDA training in Salida June 23, 2025
      Discussion: Can get a manual at training and excited to hear to information from meeting
    2. SDA manuals for new board member
      Discussion: 2 manuals are in the mail, and we can order more after July
    3. Current insurance certificate showing crime insurance proof
      Discussion: Requested certificate
       
  10. Adjourned: 1:52 pm.
    1. Next regular board meeting July 11, 2025, 1:00 pm
May 9th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda


May 9th, 2025 1:00 p.m.
@ The Firehouse
2069 Spruce Road Conference
Dial-in Number 1-667-770-1677
Participant Code: 478279#


AGENDA
 

  1. Determination of Quorum
  2. Call to Order
  3. New BOD member swearing in
  4. Appointment of new officers
  5. Approval of Minutes from April 11th 2025 meeting
  6. Treasurer's Report
    1. Hiring a bookkeeper
  7. Fire Chief's Report
  8. New Business
    1. Charging for AVPD services outside of AFPD area of service
      (Moved from General Discussion)
  9. Old Business
    1. AFPD property (not BS) Tabled from April 11th meeting
    2. Employee performance evaluation process
    3. Long Range Plan
    4. Sell Chief’s laptop
  10. Equipment Issues
    1. 800 Radio Licensing
  11. General Discussion
  12. Adjourn — Next Regular Meeting —June 13th, 2025
May 9th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes


Date: May 9, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Margaret Henry (vice chair), Ken Harbert (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief), David Terhune (prospective board member), Jennifer Bedford (prospective board member, and Deb Hoven (board member. 

  1. Determination of Quorum.  Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order. Vice Chair, Margaret Henry called the meeting to order May 9, 2025 @ 1:00pm
     
  3. New Board Member Swear in - Jennifer Bedford and David Terhune
     
  4. Appointment of New Officers
    1. Chair - Margaret Henry
      Motion made self-nomination by Margaret Henry for Chair with a second by Deb Hoven
      Action: Motion approved
    2. Vice Chair & DEO Chair - Jennifer Bedford
      Motion made to nominate Jennifer Bedford for Vice Chair by David Terhune with a second by Deb Hoven
      Action: Motion approved
    3. Treasurer - Mary Ann Cooper
      Motion made by Deb Hoven to nominate Mary Ann Cooper as Treasurer with a second by Jennifer Bedford
      Action: Motion approved
    4. Secretary - Deb Hoven
      Motion made to self-nomination by Deb Hoven with a second by Mary Ann Cooper
      Action: Motion approved
    5. Appointment of Designated Election Official 
      Motion made to appoint Jennifer Bedford to DEO
      Action: Motion approved
       
  5. Approval of minutes from May 9, 2025, regular meeting.                                               
    Motion made by Deb Hoven to accept minutes as presented with a second by Jennifer Bedford.
    Action: Motion approved
     
  6. Treasurer’s Report
    1. Hiring a bookkeeper
    2. Tool budget line - take a look at allocations and future budget
    3. AED budget - $0 dollars left after last purchase
      Action: After discussion, accepted as presented. Continued discussion on hiring bookkeeping professionals at the next board meeting.
       
  7. Fire Chief’s Report
    1. Preparing Evacuation Plan
    2. Discussion on new Medical Side by Side - agreed to bring back as an AWM prior to next meeting if a vehicle is located that meets the needs of dept.
    3. Working with Gunnison on tower inspection
      Action: After discussion accepted as presented.
       
  8. New Business
    1. Charging for AVPD services outside of AFPD area of service
      Discussion: 1 mile outside of AFPD but Gunnison has been dispatching 5 miles out of jurisdiction.   Looking into reimbursement from Gunnison fire.  
      Action: After discussion, agreed to continue to pursue this fee structure investigation
       
  9. Old Business
    1. Employee performance evaluation process
      Discussion: Work in progress. Leave on the agenda for the next meeting.
    2. Long Range Plan
      Discussion: Work in progress. Leave on the agenda for the next meeting.
    3. Sell Chief’s Laptop
      Discussion: Still for sale. Leave on the agenda for the next meeting.
       
  10. Equipment Issues
    1. 800 radio licenses 
      Discussion: Licensing completed; invoice should be in the mail
       
  11. General Discussion.
    1. AIA Patrol radios (6) and these are under the FireHouse radio license
       
  12. Adjourned: 3:08 pm.
    Next regular board meeting June 13, 2025, 1:00pm
April 11th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda


April 11th, 2025 1:00 p.m.
@ The Firehouse
2069 Spruce Road Conference
Dial-in Number 1-667-770-1677
Participant Code: 478279#
 

AGENDA

 

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes from March 14th , 2025 meeting
  4. Treasurer's Report
    1. Hiring a bookkeeper
  5. Fire Chief's Report
  6. New Business
    1. Payment to Kirk Bonner for website work
    2. Long range plan
    3. AFPD property (not BS)
    4. Cancellation of election
  7. Old Business
    1. One Drive for Chief Jenn’s laptop/new laptop
    2. Employee performance evaluation process
  8. Equipment Issues
    1. 800 Radio Licensing
  9. General Discussion
  10. Adjourn — Next Regular Meeting —May 9th, 2025
April 11th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

 

 

Date: April 11, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Jim Matteson (chair), Margaret Henry (vice chair), Ken Harbert (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief), David Terhune (prospective board member), by phone, Deb Hoven (board member), Kirk Bonner (web site liaison). 

  1. Determination of Quorum.
    Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.
    Chair, Jim Matteson called the meeting to order April 11, 2025 @ 1:03pm
     
  3. Approval of minutes from March 14, 2025, regular meeting.
    Motion made by Ken Harbert to accept minutes as presented with a second by Mary Cooper.
    Action: Motion approved
     
  4. Treasurer’s Report
    1. Hiring a bookkeeper
      Action: After discussion, accepted as presented. More discussion on hiring bookkeeping professionals at the next board meeting.
       
  5. Fire Chief’s Report
    Action: After discussion accepted as presented.
     
  6. New Business
    1. Payment to Kirk Bonner for website work
      Action: After discussion a motion was made by Margaret Henry to add a line item on the Income, Spending report for website maintenance and funding it from the contingency in the amount of $1500.00. Second by Deb Hoven. Motion approved.   Note: No payment made to Kirk Bonner at this time.
       
    2. Long Range Plan
      Discussion: This is a work in progress. More on this subject at future board meetings.
       
    3. AFPD property (not BS)
      Discussion: The possibility of acquiring the lot next to the current fire house from the AIA for a future fire house. Further discussion on this at future meetings.
       
    4. Cancelation of election.
      Discussion: cancelation procedure in progress.
       
  7. Old Business
    1. One drive for Chief Jenn’s laptop/new laptop
      Discussion: One Drive installed on Jenn’s personal laptop. 
      Dell laptop purchased for Jenn’s use to be cleaned of AFPD files and sold.
       
    2. Employee performance evaluation process.
      Discussion: Work in progress. Leave on the agenda for the next meeting.
       
  8. Equipment Issues
    1. 800 radio licenses 
      Discussion: Jennifer obtained CCNC licensing for 800 radios and is working on updating the license for VHF first responder’s radios
       
  9. General Discussion. 
    Discussion: The Possibility of charging for AVFD emergency response outside of Arrowhead Fire Protection District boundaries.
     
  10. Adjourned: 2:37 pm.
    Next regular board meeting May 9, 2025, 1:00pm
     
March 14th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda 

March 14th, 2025 1:00 p.m. @ The Firehouse 2069 Spruce Road 

AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes from January 10th , 2025 meeting
  4. Treasurer's Report
  5. Fire Chief's Report
  6. New Business
    1. One Drive for Chief Jenn’s laptop
  7. Old Business
    1. Employee performance evaluation process
    2. Blue truck title. (The agenda item that will never die).
    3. SIPA
    4. Preparation for upcoming election
    5. Fire Department utilization cost
  8. Equipment Issues
    1. 800 Radio Licensing
  9. General Discussion
    1. Hayden Fresques. Need parental consent.
  10. Adjourn — Next Regular Meeting —April 11th, 2025
  11. Conference Dial-in Number 1-667-770-1677 Participant Code: 478279#
March 14th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes


Date: March 14, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting

Attendees: Firehouse: Jim Matteson (chair), Margaret Henry (vice chair), Ken Harbert (secretary), Mary Cooper (treasurer), Deb Hoven (board member), Jennifer Bonner (AVFD fire chief) Kirk Bonner (web site liaison), Jennifer Bedford. (prospective board member), by phone, Norb Stracker (first responder).

  1. Determination of Quorum.
    Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.
    Chair, Jim Matteson called the meeting to order March 14, 2025 @ 1:04pm
     
  3. Approval of minutes from January 10, 2024, regular meeting.
    Motion made by Ken Harbert to accept minutes as presented with a second by Deb Hoven.

    Action: Motion approved

    Note: Agenda Change (treasures report to follow #5 New Business)
     
  4. Chief’s Report 

    Action: After discussion, accepted as presented.
     
  5. New Business
    1. One Drive, Chief’s laptop
       
    2. Discussion: Chief Jennifer expressed her dislike for the Window’s base laptop and her desire to upgrade to an Apple based laptop. Kirk stated that he would investigate creating access to the One Drive files for board members. 
       
  6. Treasures Report: Mary pointed out the large increase in the electric bill. 
    Discussion: Increase may be due to the thermostat setting in the equipment bay. Thermostat in bays were set to a lower temperature to see if that drops the monthly electric charges. Mary also stressed the need to engage with a professional bookkeeping entity for the AFPD.

    Action: After discussion, accepted as presented.
     
  7. Old Business
    1. Employee performance evaluation process.  Work in Progress
       
    2. Blue fire truck title.
      Action: Title assigned to AIA. (remove line item from agenda)
       
    3. SIPA (new ADA compliant web site grant)
      Discussion: Kirk Bonner gave a brief update on our new ADA compliant web site and some of the additions and upgrades and plans for additional items to the website. Margaret suggested that we find a way to pay Kirk for the hours of work he has put in to get our ADA compliant website operational. More discussion is needed on this issue at future meetings.
       
    4. Preparations for the upcoming election May 6, 2025. 
      Discussion: Margaret Henry stated that she had only received one response to the Call for Nominations for two board seats in the upcoming election. Therefor the May 6th, 2025, Election for AFPD board members will be canceled.  AFPD is still seeking one additional board member to fill vacant seats.
       
    5. Fire Department utilization cost
      Discussion: Deb Hoven and Chief Jennifer are compiling numbers to give the board a perspective on actual cost per call that AVFD responds to. More on this issue at the next board meeting.
       
  8. Equipment Issues
    1. 800 radio licenses 
      Discussion: Jennifer is working on obtaining licensing for the 800 radios. Work in progress. Updates at the next board meeting.
       
  9. General Discussion.
    1. Haden Fresques
      Discussion: Mary Cooper checked with the AFPD insurance carrier if there would be any restrictions on Hayden participation on the AVFD and found none. AFPD board would request parental consent for Haden’s participation with the AVFD
       
  10. Adjourned: 3:00 pm.
    1. Next regular board meeting April 11, 2025, 1:00pm
January 10th, 2025 Agenda

Arrowhead Fire Protection District Meeting Agenda

January 10th, 2025 1:00 p.m. @ The Firehouse 2069 Spruce Road

AGENDA

  1. Determination of Quorum
  2. Call to Order
  3. Approval of Minutes from November 8th , 2024 meeting
  4. Treasurer's Report
  5. Fire Chief's Report
  6. New Business
    1. Approval of 2025 Budget and related Resolutions
  7. Old Business
    1. Employee performance evaluation process
    2. Blue truck title
    3. Shultz land grant
    4. SIPA
  8. Equipment Issues
  9. General Discussion
    1. Fire Department utilization cost
    2. Hayden Fresques
  10. Adjourn — Next Regular Meeting —March 14th, 2025
  11. Conference Dial-in Number 1-667-770-1677 Participant Code: 478279#
January 10th, 2025 Meeting Minutes

Arrowhead Fire Protection District

Regular Board Meeting Minutes

 

Date: January 10, 2025
Time: 1:00pm
Location: AVFD Firehouse, 2069 Spruce Road, Cimarron, CO 81220
Purpose: Regular Board Meeting
Attendees: @ Firehouse:  Jim Matteson (chair), Margaret Henry (vice chair),) Ken Harbert (secretary), Mary Cooper (treasurer), Jennifer Bonner (AVFD fire chief) Kirk Bonner (web site liaison), by phone, Deb Hoven (board member)), Norb Stracker (first responder). 

  1. Determination of Quorum.
    Requirement met with over one and a half of current board members present in person or by phone.
     
  2. Call to Order.
    Chair, Jim Matteson called the meeting to order January 10, 2025 @ 1:00pm
     
  3. Approval of minutes from November 8, 2024, regular meeting.
    Motion made by Margaret Henry to accept minutes as presented with a second by Mary Cooper 
    Action: Motion approved
     
  4. Treasurer’s Report
    Action:  After discussion, accepted as presented.
     
  5. Chief’s Report 
    Action: After discussion, accepted as presented.
     
  6. New Business
    1. Approval of 2025 Budget and related resolution’s
      Motion to approve 2025 Budget as presented made by Margaret Henry with a second by Deb Hoven 
      Action: Motion approved

      Resolution’s, 
      #2025-1 Arrowhead Fire Protection District Resolution to Adopt Budget 
      #2025-2 Arrowhead Fire Protection District Resolution to Appropriate Sums of Money
      #2025-3 Arrowhead Fire Protection District Resolution to Set Mill Levies for Budget year 2025
      Motion to adopt Resolutions 2025-1,2025-2, and 2025-3 made by Ken Harbert with a second by Mary Cooper 
      Action: Resolutions adopted
       
    2. Resolution for posting meeting agenda.
      #2025-4 Arrowhead Fire Protection District Resolution to Post Meeting Agendas
      Motion to adopt resolution 2025-4 made by Margaret Henry, Second by Mary Cooper 
      Action: Resolution adopted
       
    3. Preparation for upcoming election.
      Discussion: Steps and procedures in preparation to fill two vacant AFPD board seats on May 6, 2025, election.
       
  7. Old Business
    1. Employee performance evaluation process.  Work in Progress
       
    2. Blue fire truck title.
      Discussion: The title can be obtained with the approval of November 2024 meeting minutes. Ken Harbert will apply for a duplicate title from Gunnison County.
       
    3. BS Land Grant, On hold. Remove from agenda.
       
    4. SIPA (new ADA compliant web site grant)
      Discussion:  Kirk Bonner updated the progress of the new ADA compliant web site. They are just finishing migrating the applicable documents from the old web site to the new site. The new site is up and running with a few minor adjustments to be made.  
       
  8. Equipment Issues
    Discussion: None currently. Jennifer is working on licensing for the 800 radios.
     
  9. General Discussion.
    1. Fire house utilization cost
      Discussion: Work in progress. Move item to Old Business on next agenda
       
    2. Hayden Fresques.
      Discussion: Mary Cooper checked with the AFPD insurance carrier if there would be any restrictions on Hayden participation on the AVFD and found none. AFPD board would request parental consent for his participation with the AVFD
       
  10. Adjourned: 3:35 pm. Next regular board meeting March 14, 2025, 1:00pm
     

 

2024 Meeting Agendas and Minutes

2023 Meeting Minutes

Arrowhead Fire Protection District

2069 Spruce Road
Cimarron, Colorado 81220

Firehouse: (970) 862-8330
avfdchief2023@gmail.com

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